Vicomtech (www.vicomtech.org) is a private Applied Research Centre specializing in Artificial Intelligence, Visual Computing, and Interaction, with locations in Donostia-San Sebastián and Bilbao. We have a strong national presence in applying cutting-edge AI technologies across multiple sectors. We are members of the Basque Research and Technology Alliance (BRTA) and GraphicsVision.ai, an international network specialized in Computer Graphics (https://graphicsvision.ai/).

We are looking for a proactive, organized, and highly skilled individual to join our team as a Front Office & Executive Support Technician in Donostia. You will be the engine of the office, ensuring smooth day-to-day operations and providing key support to management and the rest of the team.

If you are passionate about organizational management, resourcefulness, and enjoy working in a dynamic environment, this is your opportunity!

What will your responsibilities be?

Your day-to-day work will focus on comprehensive office management and administrative support:

• Front Desk & Reception: Welcoming visitors, handling phone calls, and managing in-person and telephone customer service.
• Executive Support: Coordinating and optimizing management schedules, preparing reports, presentations, etc.
• Travel Logistics: Organizing and managing business travel, transport, and accommodation for centre staff.
• Administration & Finance: Controlling staff expenses, managing purchases, and procurement of office supplies.
• General Services: Coordinating courier services (incoming/outgoing) and supervising general services, collaborating closely with other departments of the Centre.
• Team Coordination: Taking responsibility for the coordination and management of the front office team.